As part the Human Resources/Payroll Transformation (HR/P) initiative’s third round of systems integration testing, known as “SIT3,” the names of musical icons—and several other characters drawn from history and pop culture—were added to the dataset used to evaluate proposed processes for hiring new employees.
By creating personas, testing could include real data without using names of actual employees as the university begins transitioning from the current HR/P systems to a single system that better integrates with the existing Oracle Finance Cloud environment.
Because the new HR/P Oracle Cloud system will handle a wide scope of processes—including hiring students and managing employee absences—testing the system’s functionality has been paramount. As a result, the project team, armed with actual complex scenarios provided by end users, developed more than 500 different scenarios and scripts for each anticipated task and respective workflow.
The team has also been socializing the new system to hundreds of staff members in units across the university, to ensure that it meets their business requirements. And, in response to requests from members of the HR/P Core team and Design Review Board, the project team also recently launched an “HCM Homepage Navigation” that takes individuals through the first steps of using the new system.
In addition, the project group has also developed resources designed to illustrate, for example, how some roles might change once the new system is in place. Team members are also working on a “data dictionary” to catalog terminology the Rutgers community will need to understand and navigate the Oracle HCM system when it launches in the summer of 2025.
As noted in an HR/P article in the October Cornerstone News, in Spring 2025, HR/P Initiative project work will include the continuation of the future-state BPRs, user acceptance testing, and training. There will also be payroll parallel testing, a process where the existing PeopleSoft payroll system will be run alongside the new HCM Cloud system simultaneously, comparing the results from both to ensure accuracy and identify any discrepancies before fully transitioning to the new system.
If you have any questions about this update or the HR/P project, email the project team at transformhrp@finance.rutgers.edu.