Frequently Asked Questions

This initiative will achieve excellence by delivering strategic, people-centric services and transforming the university’s human resources and payroll services, business processes, and systems.

Please email any questions about the project to transformhrp@rutgers.edu.

The project will be implemented in phases with functionality prioritized. The launch of Phase 1 is scheduled for January 1, 2025.

The changes associated with Phase 1 are scheduled to take place on January 1, 2025. View functionality for the project phases.

The Rutgers community will have access to a single, reliable source of information for human resources and payroll, enabling self-service functionality and support.

The CAN is a group of Change Agents who will advocate for the HR/Payroll Transformation Initiative, and the adoption of new processes and the HCM system within their own teams. The goal of the Change Agent Network is to advocate for the HRP Transformation, encourage users to embrace the change, reduce risk to the project, and to ultimately promote project success.

The following functions are included in Phase 1 with a target GO LIVE for January 2025.

• Core HCM
• Payroll​
• Strategic Workforce Planning​
• Benefits ​
• Compensation ​
• Absence management​
• Time & Labor

Below is a depiction of how Phase 1 of the HR/Payroll Transformation Initiative has been structured to maximize the time and efforts of the team.

There are dedicated workstreams (e.g., data warehouse and reporting, conversion) that are identifying and documenting data requirements to ensure there are no gaps in historical data that needs to be available to support critical business processes.

Please check out the Current Phase page to find what is included in each phase.

Our “Data Informed & Accessible” guiding principle signifies a single reliable source of information, enabling self-service functionality. This guiding principle, established by the Executive Committee proposes to eliminate all third-party data feeds outside of Rutgers. As a result, data will be delivered through report functionality from HCM or via Oracle Analytics Cloud with a focus on self-service capabilities.

We are currently assessing data usage (reporting, local systems, third-party systems) to determine the phase-out timelines.

The HR/Payroll Transformation Initiative follows the UFA PMO Project Governance model. This model contains a well-defined structure to address and escalate decision-making, while project management processes and resources enable strong project governance and support an inclusive model for program execution.

The Design Review Board (DRB) is a cross-universitywide committee established to assess and evaluate the design specifications for implementing Oracle HCM (Human Capital Management) Cloud. The primary purpose of the DRB is to ensure the proposed specifications meet the general guidelines and objectives of Rutgers University.

Interactive Design and Prototype (IDP) workshops are critical building blocks for the HR / Payroll Transformation Initiative. The purpose of the IDP workshops is to review and confirm future state HCM Cloud configuration design and prototype sample configuration. The DRB are participants of the IDP workshops and help to drive the decisions and gather knowledge during the sessions.

A business process review (BPR) is a systematic examination of the existing business processes to inform requirements that will be used in the future state design and HCM Cloud system configuration. Key stakeholders from Rutgers will participate in the BPR sessions and provide information and documentation. The goal of the BPRs is to assess the current system functionality and related processes.

Position Management is the process, structure, and technology used to oversee and control an organization’s workforce in terms of the positions and roles employees hold in the organization. HCM full position management for all employees will be implemented in Phase 1 in Jan 2025.

As policies are introduced/updated, the new university review and approval process will be adhered to.