If you’ve been following updates about the Human Resources/Payroll Transformation Initiative project, you may have heard terms like Oracle HCM (Human Capital Management) Cloud and user acceptance testing (UAT). Central teams are currently testing the new system, with broader field participation coming this fall.
So, what does this mean for you now?
For most employees: Not much yet.
University HR and project teams are conducting behind-the-scenes work, such as testing the system, integrating and validating employee data, developing training, and building the processes that will support the university when Oracle HCM Cloud goes live next spring.
For UAT participants:
UAT testers are learning the new system, including navigation, terminology, and a new concept at Rutgers called Position Management. UAT participants are also testing key functions such as Time & Labor, Absence Management and Payroll, while the project team continues developing workflows that follow the employee life cycle from hiring to end of employment.
For HR and Payroll staff:
Several HR and Payroll professionals are completing training, engaging in real-world scenarios, and providing feedback to help refine the system, with twice-weekly office hours to troubleshoot issues; specific questions and input was shared on performing directory searches, creating positions during the hiring process, and approving high volumes of notifications.
For hiring initiators and approvers:
Those responsible for hiring and assessing employees, approving time off, and reviewing time worked will experience the biggest change. These roles will spend the most time learning and working in the new system, before and after go-live.
What’s Next
When Oracle HCM Cloud launches next year, most employees will notice changes in the look and feel of tasks compared to PeopleSoft. Some processes, such as reporting time worked for hourly or salaried non-exempt employees, and requesting and managing time off, will be updated. Rutgers is further simplifying this by reducing time-reporting platforms from seven to just two—Oracle Web Clock and KRONOS.
The good news is that no one will be expected to figure out the new system on their own. Training will be available before the go-live date to help you become familiar with the new system, ask questions, and provide feedback.
For more information about the project or questions, please contact the project team at transformhrp@rutgers.edu.